1. Responsible data controller
Integra Insurance Solutions Ltd, Suite 2b, West Village, 114 Wellington Street, Leeds, LS1 1BA.
Tel. 01274 700 800
E-mail: info@integra-ins.co.uk
Integra Insurance Solutions Limited is a data controller as defined under the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018
You can reach our Data Protection Officer by post at the aforementioned address (please include the additional address line "Data Protection Officer") or by e-mail by contacting the Data Protection Officer.
E-mail: DPO@Integra-ins.co.uk
In this notice, ‘we’, ‘us’ or ‘our’ refers to Integra Insurance Solutions Ltd (ICO Registration Z2107186) and its agents, Insurer, co-insurers and reinsurer. ‘You’ or ‘your’ refers to the individual whose personal data we are processing. The Insurer’s (Hadron UK Insurance Company Ltd) privacy notice can be viewed here - https://hadroninsurance.com/privacy-policy/
2. Personal data we may collect about you
2.1. Individual details such as name, address, proof of address, contact details (including emails and telephone numbers), gender, marital status, date and place of birth, nationality, employer, job title, employment history and family details (including their relationship to you).
2.2. Identification numbers issued by government bodies, agencies or similar such as national insurance, passport, tax identification or driving licence numbers.
2.3. Financial information such as bank account or payment card details, income or transaction histories.
2.4. Insurance policy information including information about quotes you receive and policies you take out.
2.5. Credit and anti-fraud data including credit history, credit score, sanctions and criminal offences, and information received from various anti-fraud databases relating to you.
2.6. Information about previous and current claims (including in connection with other related or unrelated insurance) which may include data about your health, criminal convictions, or special categories of personal data and, in some cases, surveillance reports.
2.7. Technical information including your computer’s IP address.
2.8. Special categories of personal data which have additional protection under the UK GDPR, namely health, criminal convictions, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric, or data concerning sex life or sexual orientation.
You are not required by law to provide your personal data to us however, in order for us to enter into a contract of insurance with you, you will be required to provide us with certain personal data. Should you refuse to provide this data, we may be unable to enter into such a contract of insurance.
3. Where we may collect your personal data from
We may collect your personal data from various sources:
3.1. You (including, from time to time, recordings of your telephone calls with us)
3.2. Your family members, employer or agent/representative
3.3. Our agents, other insurers, insurance brokers, or reinsurers
3.4. Credit reference agencies
3.5. Websites or software applications for use on computers or mobile devices and/or social media content, tools and applications
3.6. Anti-fraud databases, sanctions lists, court judgments and other databases
3.7. Government agencies such as the DVLA and HMRC
3.8. Any open electoral register; or
3.9. In the event of a claim, third parties including the other party or parties to the claim, witnesses, experts, loss adjusters, solicitors, claims handlers, translators, surveillance agents, engineers and others.
4. Identities of Data Controllers and Data Protection Contacts
The operation of the insurance market means that personal data may be shared between insurance brokers, insurers, reinsurers and other market participants. You can find out the identity of the controller or controllers of your personal data in the following ways:
4.1. If you took out the insurance yourself, get in touch with the data protection contact at your insurance broker or the entity you dealt with in taking out the insurance.
4.2. If your employer or another organisation took out the insurance for your benefit, you should get in touch with the data protection contact at your employer or the organisation that took out the insurance.
4.3. If you are not a policyholder or an insured under the insurance, you should get in touch with the organisation that collected your personal data.
5. The purposes, categories, legal grounds and recipients of our processing your personal data
5.1. Your personal data may be processed for the following purposes:
5.1.1. Quotation/inception:
5.1.2. Policy administration
5.1.3. Claims processing:
5.1.4. Renewals
5.1.5. Other purposes including:
5.2. We may also disclose personal data to insurers, reinsurers, financial institutions, service providers, contractors, agents, HMRC, law enforcement and other regulators and group companies in connection with the above purposes.
5.2.1 We work in partnership with the Motor Insurers’ Bureau (MIB) and associated not-for-profit companies who provide several services on behalf of the insurance industry. At every stage of your insurance journey, the MIB will be processing your personal information and more details about this can be found via their website: mib.org.uk. Set out below are brief details of the sorts of activity the MIB undertake in relation to home insurance:
5.3. We process your data on one of the following legal grounds:
5.3.1. in order to place and operate the contract(s) of insurance;
5.3.2. where a legitimate interest to do so has been identified for which processing of your data is necessary and which balances your interest, rights and freedoms e.g. protecting you from fraud, personalising the insurance product to you, or collecting feedback to improve our services;
5.3.3. where we have a legal obligation to do so e.g. to prevent money laundering; or
5.3.4. where it is deemed to be in the substantial public interest, as set out in the enacting UK Data Protection Act e.g. The processing of special categories of your personal data for insurance purposes (see 2.8 above), such as medical or criminal records.
6. Profiling
When calculating insurance premiums, we may compare your personal data against other data such as industry averages or fraud patterns. Your personal data may also be used to create such other data to ensure, among other things, that premiums align to risk.
We may make decisions based on profiling and without staff intervention (known as automatic decision making). For instance, we may do this to: decide whether to offer you an insurance product, determine the price we will offer the product at and what terms and conditions to apply for that product.
As part of the automated process we may use your personal data to conduct a credit reference check at one or more of the UK’s credit reference agencies. These checks would be carried out to prevent fraud and calculate insurance premiums. This is a soft search which means it is only visible to you (if you request a copy of your credit file at the credit reference agencies) and is not visible to other organisations. The search will be visible on your credit report but it won’t affect your credit rating as it’s not an application for credit.
The legal basis we use to carry out automated processing is that it is necessary for the purposes of entering into, or performance of your insurance policy.
If you believe the automated process has resulted in an outcome that you did not expect please explain to a member of staff who will review the circumstances. You can contact us via email at home@Integra-ins.co.uk to explain the circumstances.
7. Storage and retention of your personal data
Data is held by us on servers and in printed form, as well as on our behalf in off-site storage facilities. We will keep your personal data only for so long as is necessary and for the purpose for which it was originally collected. In particular, so long as there is any possibility that either you or we may bring or face legal claims in connection with the insurance contract(s), or if there are legal or regulatory reasons to retain your data, we must do so.
8. International transfer of data
We may need to transfer your personal data to third parties located outside the United Kingdom. Where such transfers occur, they will be made in compliance with the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018, and appropriate safeguards will be put in place to ensure your data is adequately protected.
If you would like further information about how your personal data is protected when transferred outside the UK, please contact dpo@integra-ins.co.uk.
9. Amendment
We may amend this Privacy Notice from time to time. We will let you know if we make any significant changes.
10. Your rights
If you have any questions about our use of your personal data, please contact the relevant data protection contact as explained above. In certain circumstances you may have the right to require us to:
10.1. Provide you with further details about the use we make of your personal data
10.2. Provide you with a copy of the personal data we hold
10.3. Correct any inaccuracies in the personal data we hold
10.4. Delete any personal data we no longer have any lawful ground to use
10.5. Where the processing requires your consent, to withdraw that consent so we stop the processing in question
10.6. Transfer your personal data to another organisation
10.7. Object to any processing based on the legitimate interests ground at 5.3.2 above unless our reasons for that processing outweigh any prejudice to your data protection rights
10.8. Object to automated processing, including profiling
10.9. Restrict how we process or use your personal data in certain circumstances e.g. whilst a complaint is being investigated.
In certain circumstances we may need to restrict the above rights to safeguard the public interest (e.g. prevention or detection of crime) or our interests (e.g. legal or litigation privilege).
If you are not satisfied with our use of your personal data or our response to any request by you to exercise any of your rights, or if you think we have breached the UK GDPR, you have the right to complain to the ICO, details below.
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England (Lead Supervisory Authority)
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Scotland |
Wales |
Northern Ireland |
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Information Commissioner’s Office |
Information Commissioner’s Office |
Information Commissioner’s Office |
11. Contact Us
Data Protection Officer, Integra Insurance Solutions Ltd, Suite 2b, West Village, 114 Wellington Street, Leeds, LS1 1BA. Email: dpo@integra-ins.co.uk.
Integra Insurance Solutions Ltd, Suite 2b, West Village, 114 Wellington Street, Leeds, LS1 1BA.
Tel. 01274 700 800
E-mail: info@integra-ins.co.uk
Integra Insurance Solutions Limited is a data controller as defined under the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018.
You can reach our Data Protection Officer by post at the aforementioned address (please include the additional address line "Data Protection Officer") or by e-mail by contacting the Data Protection Officer.
E-mail: DPO@Integra-ins.co.uk
In this notice, ‘we’, ‘us’ or ‘our’ refers to Integra Insurance Solutions Ltd (ICO Registration Z2107186) and its agents, Insurer, co-insurers and reinsurers whose ICO registration is Z2107186. ‘You’ or ‘your’ refers to the individual whose personal data we are processing. The Insurer’s (Accredited Insurance (Europe) Ltd) privacy notice can be viewed here - https://www.accreditedinsurance.com/privacy-notice-europe-uk/
2.1. Individual details such as name, address, proof of address, contact details (including emails and telephone numbers), gender, marital status, date and place of birth, nationality, employer, job title, employment history and family details (including their relationship to you).
2.2. Identification numbers issued by government bodies, agencies or similar such as national insurance, passport, tax identification or driving licence numbers.
2.3. Financial information such as bank account or payment card details, income or transaction histories.
2.4. Insurance policy information including information about quotes you receive and policies you take out.
2.5. Credit and anti-fraud data including credit history, credit score, sanctions and criminal offences, and information received from various anti-fraud databases relating to you.
2.6. Information about previous and current claims (including in connection with other related or unrelated insurance) which may include data about your health, criminal convictions, or special categories of personal data and, in some cases, surveillance reports.
2.7. Technical information including your computer’s IP address.
2.8. Special categories of personal data which have additional protection under the UK GDPR, namely health, criminal convictions, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric, or data concerning sex life or sexual orientation.
You are not required by law to provide your personal data to us however, in order for us to enter into a contract of insurance with you, you will be required to provide us with certain personal data. Should you refuse to provide this data, we may be unable to enter into such a contract of insurance.
We may collect your personal data from various sources:
3.1. You (including, from time to time, recordings of your telephone calls with us)
3.2. Your family members, employer or agent/representative
3.3. Our agents, other insurers, insurance brokers, or reinsurers
3.4. Credit reference agencies
3.5. Websites or software applications for use on computers or mobile devices and/or social media content, tools and applications
3.6. Anti-fraud databases, sanctions lists, court judgments and other databases
3.7. Government agencies such as the DVLA and HMRC
3.8. Any open electoral register; or
3.9. In the event of a claim, third parties including the other party or parties to the claim, witnesses, experts, loss adjusters, solicitors, claims handlers, translators, surveillance agents, engineers and others.
The operation of the insurance market means that personal data may be shared between insurance brokers, insurers, reinsurers and other market participants. You can find out the identity of the controller or controllers of your personal data in the following ways:
4.1. If you took out the insurance yourself, get in touch with the data protection contact at your insurance broker or the entity you dealt with in taking out the insurance.
4.2. If your employer or another organisation took out the insurance for your benefit, you should get in touch with the data protection contact at your employer or the organisation that took out the insurance.
4.3. If you are not a policyholder or an insured under the insurance, you should get in touch with the organisation that collected your personal data.
5.1. Your personal data may be processed for the following purposes:
5.1.1. Quotation/inception:
• Setting you up as a client, including possible fraud, sanctions, credit and anti-money laundering checks
• Evaluating the risks and matching them to appropriate policy terms/premium
• Payment of premium where the insured is an individual
5.1.2. Policy administration
• Client care, including communicating with you and sending you updates
• Payments to and from individuals
5.1.3. Claims processing:
• Managing insurance and reinsurance claims
• Defending or prosecuting legal claims or regulatory proceedings
• Investigating or prosecuting fraud
5.1.4. Renewals
• Contacting you/the insured to renew the insurance
• Evaluating the risks and matching them to appropriate policy terms/premium
• Payment of premium where the insured is an individual
5.1.5. Other purposes including:
• Complying with our regulatory or legal obligations
• Risk modelling
• Collecting customer feedback
• Effecting reinsurance contracts
• Transferring books of business, company sales, restructuring and reorganisation.
5.2. We may also disclose personal data to insurers, reinsurers, financial institutions, service providers, contractors, agents, HMRC, law enforcement and other regulators and group companies in connection with the above purposes.
5.3. We process your data on one of the following legal grounds:
5.3.1. in order to place and operate the contract(s) of insurance;
5.3.2. where a legitimate interest to do so has been identified for which processing of your data is necessary and which balances your interest, rights and freedoms e.g. protecting you from fraud, personalising the insurance product to you, or collecting feedback to improve our services;
5.3.3. where we have a legal obligation to do so e.g. to prevent money laundering; or
5.3.4. where it is deemed to be in the substantial public interest, as set out in the enacting UK Data Protection Act e.g. The processing of special categories of your personal data for insurance purposes (see 2.8 above), such as medical or criminal records.
When calculating insurance premiums, we may compare your personal data against other data such as industry averages or fraud patterns. Your personal data may also be used to create such other data to ensure, among other things, that premiums align to risk.
We may make decisions based on profiling and without staff intervention (known as automatic decision making). For instance, we may do this to: decide whether to offer you an insurance product, determine the price we will offer the product at and what terms and conditions to apply for that product.
As part of the automated process we may use your personal data to conduct a credit reference check at one or more of the UK’s credit reference agencies. These checks would be carried out to prevent fraud and calculate insurance premiums. This is a soft search which means it is only visible to you (if you request a copy of your credit file at the credit reference agencies) and is not visible to other organisations. The search will be visible on your credit report but it won’t affect your credit rating as it’s not an application for credit.
The legal basis we use to carry out automated processing is that it is necessary for the purposes of entering into, or performance of your insurance policy.
If you believe the automated process has resulted in an outcome that you did not expect please explain to a member of staff who will review the circumstances. You can contact us via email at home@Integra-ins.co.uk to explain the circumstances.
Data is held by us on servers and in printed form, as well as on our behalf in off-site storage facilities. We will keep your personal data only for so long as is necessary and for the purpose for which it was originally collected. In particular, so long as there is any possibility that either you or we may bring or face legal claims in connection with the insurance contract(s), or if there are legal or regulatory reasons to retain your data, we must do so.
We may need to transfer your personal data to third parties located outside the United Kingdom. Where such transfers occur, they will be made in compliance with the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018, and appropriate safeguards will be put in place to ensure your data is adequately protected.
If you would like further details of how your personal data would be protected if transferred outside the UK, please contact dpo@integra-ins.co.uk
We may amend this Privacy Notice from time to time. We will let you know if we make any significant changes.
If you have any questions about our use of your personal data, please contact the relevant data protection contact as explained above. In certain circumstances you may have the right to require us to:
10.1. Provide you with further details about the use we make of your personal data
10.2. Provide you with a copy of the personal data we hold
10.3. Correct any inaccuracies in the personal data we hold
10.4. Delete any personal data we no longer have any lawful ground to use
10.5. Where the processing requires your consent, to withdraw that consent so we stop the processing in question
10.6. Transfer your personal data to another organisation
10.7. Object to any processing based on the legitimate interests ground at 5.3.2 above unless our reasons for that processing outweigh any prejudice to your data protection rights
10.8. Object to automated processing, including profiling
10.9. Restrict how we process or use your personal data in certain circumstances e.g. whilst a complaint is being investigated.
In certain circumstances we may need to restrict the above rights to safeguard the public interest (e.g. prevention or detection of crime) or our interests (e.g. legal or litigation privilege).
If you are not satisfied with our use of your personal data or our response to any request by you to exercise any of your rights, or if you think we have breached the UK GDPR, you have the right to complain to the ICO, details below.
|
England (Lead Supervisory Authority)
|
||
|
Scotland |
Wales |
Northern Ireland |
|
Information Commissioner’s Office |
Information Commissioner’s Office |
Information Commissioner’s Office |
Data Protection Officer, Integra Insurance Solutions Ltd, Suite 2b, West Village, 114 Wellington Street, Leeds, LS1 1BA. Email: dpo@integra-ins.co.uk.
To read older policies, please click on the links below:
